Tag: Room set up


In this short video, Craig explains how music can serve multiple purposes in a meeting.

This video has captions. To see them, click CC on the video screen.

Here’s what Craig says in the video.

Hi everybody! Hey, it’s Craig Freshley here, about to start a training session. There’s something that I want to show you. Come on inside.

We got all set up before people are arriving. Look, we’ve got food over here. We’ve got the tables for people to sit, we’ve got a blank wall, slides.

But, do you hear that? We’ve got music playing. I find that it’s so helpful to kind of lighten the atmosphere and help people feel cheerful if you can have some music playing on arrival, right? Why not?

And you know what? I’m going to use music too, for some of the breaks.

I’m going to ask people to change tables today – several times. And the way I’m going to do that is, I’m going to turn on some music. I’m going to ask people to get up out of their chairs and walk around randomly while the music plays and (you’ve probably got this figured out) when the music stops, sit down wherever you are. It’s a really fun and quick way to get people to sit in different places.

Look, there’s a lot of seriousness going on in the world. A lot of seriousness about our meetings and training sessions. If we can lighten things up with a little music, why not?

I hope this helps your group make good decisions.

Chairs in a circle

Want a barrier-free group conversation? Want to “put your stuff behind you?” In this on-site video Craig explains the benefits of “chairs in a circle.” And some nuances.

This video has captions. To see them, click CC on the video screen.

Here’s what Craig says in the video

Hi everybody! Hey, it’s Craig Freshley here. I’m about to start a meeting down here. We’re doing kind of a unique room set-up for this meeting. I want to show you what’s going on. Let’s go take a look.

Today, this group needs to talk about some hard stuff. We talked about sitting around a table. We talked about “boardroom style” or “classroom style” or “hollow ‘U’”, but instead we’ve decided on “chairs in a circle”.

The reason is because this group wants to have some intimacy. Everybody wants to be able to see each other, and they don’t want to have the barriers of tables between them. You can see my set-up here in the front of the room – this is going to be where I’m going to put my projector, my laptop here, and my table for supplies and what not. By the way, I’ve got a projector that I can offset to the side, shine on the screen diagonally, and I can make it look really nice, even when it’s off to the side.

Notice how we have put tables behind the chairs – because I know that people want to bring papers and laptops and drinks into the meeting room, and they’d like to have a place to put those. So in this meeting you put the stuff behind you. You’ve got no barriers in front of you. Every person can see every other person. We can all see the screen and we’re going to have a great meeting today.

I hope this helps your group make good decisions.

Thanks a lot everybody!

Unique Room Set Up

Craig always tries to match the room set up to the purposes of the meeting. In this particular meeting, the discussion will be among just six people but another twelve people will observe and everyone wants to see the screen!

Come along with Craig as he explains this very unique room set up.

Here are two other videos that Craig has made about meeting room set ups: Meeting Room Set Up Demonstration Video and Meeting Room First Impressions Matter.

And here is a handy two-page guide: Meeting Room Setup for Max Effectiveness.

Here’s what Craig says in the video

Hi everybody. Hey it’s Craig Freshley here. I’m about to facilitate a meeting in this room and it’s a pretty unique setup, so I wanted to tell you a little bit about it.

First of all, can you see that we have two long tables here? These are for dinner. You know, it works really well when we meet in one place and eat in another place. And it also works really well for people to be able to sit across from each other and have dinner.

So we’re going to meet over here. Come on down. We’re going to meet here but we’re going to take a break for dinner here.

Now this is going to be a meeting of the Cumberland County Commissioners. There are five commissioners, plus the County Manager. We have six seats at the table. Notice how they are across from each other and that is so all of the staff can sit here. This is a meeting of Commissioners. They need to be able to talk freely amongst themselves but it’s also very helpful for the lead staff to be able to witness what they talk about and be available should they have any questions.

I’m going to be up here, as the neutral facilitator, and I’m going to take a lot of notes right up here on the screen. You can see my agenda over here in the corner.

This is what I call the green wall. I’m going to ask these Commissioners, “What do you think are the priorities that we should work on for the next year?” They are going to write their ideas with markers and we are going to stick them on the wall. We are going to organize them however they want them to be organized, and we are going to have a discussion and decide what should be the future priorities.

So I don’t know, maybe we’ll take another look at the whole set up here. Thanks for helping me film Amy! She’s going to stand in the corner so we can see the whole room.

And here’s hoping that you help your group make good decisions. Thanks a lot everybody.